Tag Archives: Education

The top six reasons you shouldn’t volunteer, and why you should anyway

Happy MLK Day! Since many people are talking about community service today, I thought it would be a good time to step back and remember why volunteering at school is such a pain…and why it’s still worth doing.

1. You’re way too busy.

You see the same faces everywhere, running events and meetings. These parents don’t seem to have a life, and you don’t have their time or energy. You have a job, your own kids to care for, hundreds of chores and errands to do, plus a vague hope of having a life. Join the club.

But here’s the flip side: more volunteers would mean different faces. Many hands equal light work: it’s a tired old phrase, yet it has a kernel of truth. 

The good news is that any tiny bit you can do helps. Pick up an extra batch of juice boxes to sell at a function. Go to an after-work meeting. Help from home by performing annoying computer tasks such as managing the email group or entering member info. Maybe once you see what’s involved, taking on a leadership role won’t feel so intimidating – especially if you have help.

2. Someone else will do it.

It would be nice if every school had an army of bonbon-eating, soap-opera-watching, martini-drinking stay-at-home parents with limitless time to run things. Unfortunately, we are no longer in 1959. And remember that the at-home parents are dealing with their own lives and problems and babies too.

At some point the current set of parents in charge of your PTA are going to get burned out (see Number 1), get new jobs, move away, or move on as their kids grow up. If you think an event or activity is important, speak up. If you don’t, there’s a good chance no one else will either.

Plus, if you get involved and go to meetings, you have earned the legitimate right to grouse and complain. And that, my friends, is priceless.

3. The PTA/PTO leadership is annoying.

Yeah, I hear you. They’re a bunch of mean girls or control freaks. They’re a clique. Sadly, any company or organization run by human beings is going to be full of annoying people. But if the reasonable people (like you and me, of course) don’t get involved, you’re letting the annoying people win. You’ve worked with irritating people before and lived to tell the tale – you can do it again for the sake of your kids’ school.

Also, there may be a slight chance they’re not as annoying as you think.

They may just feel beleaguered and burned out. They may not know how to ask for help. Don’t let it be a self-perpetuating cycle – grit your teeth and shove your way in. You may be in for a pleasant surprise.

4. I feel uncomfortable/intimidated/unwelcome.

Well, see Number 4 about difficult parents. Just remember that PTA parents are just like you: confused, overworked, but mostly well-meaning parents trying to make your school a better place. Shoulder your way in.

Sometimes meetings and events are scheduled during the day, making working parents feel unwelcome. Sometimes that’s a limitation imposed by space availability or cost – in Montgomery County, PTAs have to rent space in their own schools for most events and meetings. If it’s just a matter of “Well, this is how we’ve always done it,” then push back. If you can’t go to meetings, send emails.

You don’t need special skills or education, either. There’s no such thing as a professional volunteer. Everyone has something to contribute, and the most important thing is your time or energy. Your county or state PTAs often provide free training.

In my kids’ diverse school, language and culture issues come up, and they can be tough. It’s intimidating to volunteer if you’re not comfortable with your English. At one meeting, one immigrant parent told our board that the whole concept of volunteering in your child’s school is unfamiliar to many newcomers to our country. We try to address this at our PTA by recruiting Spanish-speaking parents as members and volunteers, having flyers translated into Spanish, and making sure meetings have someone who can translate. When more Spanish-speaking parents (or parents from other backgrounds) join and get involved, there’s more incentive for your group and school to work with you and accommodate you.

In short: This is your child’s school. You’re welcome, and don’t let anyone make you feel otherwise.

5. This takes time away from my own kids.

It looks that way at first. However, your kids spend a lot of their waking hours at school. If something benefits the school as a whole, it will benefit your kid.

Everyone hates fundraising,  but the hard truth is that schools rely on PTO and PTA fundraising efforts for extras (field trips, indoor recess games) and necessary items. And if you just want to volunteer in your child’s classroom, often the parent volunteer groups partner with schools and provide the structure for that to happen.

On a larger scale, PTOs and PTAs advocate for your school and your kids. That’s their mission. They help parents have a voice at their school and their communities. The administration might not realize something is an issue until it’s delicately brought up at a PTA meeting. And then there are the big issues of budgets and policies. At our school, for example,  the PTA provided a forum for parents to advocate for a renovated building before county officials.

By volunteering you will also have a better grasp of what’s going on in your children’s school: events, special opportunities, politics, and, of course, gossip. Now, your kid is not entitled to special white-glove treatment, but you as a parent will be better informed and better prepared.

6. I hate this doing all this volunteer junk. I can’t bake, I hate organizing events, and I’m an introvert.

I understand completely. But again, we’re no longer in the year 1959 and parent volunteers are not expected to be Mrs. Cleaver. The nice part is that you can volunteer in in a way that’s comfortable for you and that plays to your strengths. I don’t like making phone calls, but I like sending emails. I don’t like planning event but I like working on the web site. I’ve learned some skills and made some friends. And I feel much more connected with my community and my kids’ education.

No, volunteering is not always easy or fun. But it is worthwhile.

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The Persistence of Paper, Part 2

Just a follow up from my first post the other day on the necessary evil of photocopies. The ugly flip side of paper: the cost.

If your school’s policy allows you to use the school photocopier, you’re in luck! Still, your organization has to pay for the paper, and we all know about the poor old trees that give their lives in order for us to make newsletters. Our elementary school has asked the PTA to send all of its announcements in yellow to make them stand out…but it’s more expensive. If possible, we try to make our flyers into half-sheets to cut back on paper.

Unfortunately, most of our schools are not exactly rolling in piles of money like Scrooge McDuck. Photocopiers are expensive pieces of machinery to maintain. Many parent groups have to take responsibility for their own copies. They either have to suck it up and put it in the budget, or find other funding. Here’s a short discussion I found at PTO Today about a PTO being charged for photocopies. (They’re a good resource for parent groups, by the way, and it’s free to browse their site.)

Many school directories rely on sponsor advertising to publish their student directories. I would be very interested to find out if other parent groups out there have had luck finding photocopy sponsors from among local businesses.

Of course, the best long-term solution is reducing paper: communicating via email lists, social media, and an up-to-date web site. Convert flyers to PDFs. Know your school’s population and what they can access. The point of it all is to keep your families informed and involved, no matter what it takes.

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Welcome to the Fearless Volunteer…and Thoughts on Paper

Thanks for dropping by. This is a space to discuss the nitty-gritty, unglamorous administrative side of being a parent volunteer. (Come to think of it, there’s actually no such thing as a glamorous side.) For more about me, see About Me.

For my first post in a blog about how technology can help parent volunteers, I’d like to start off by stating the obvious: sometimes you’re stuck with paper.

Know your school community before you go for a shiny, high-tech solution. Do all families have regular online access? At our neighborhood Title One school, many families simply don’t have daily access to the Internet. So we use Facebook and  web site and an email group to keep everyone in touch. But we have no choice but to keep sending out paper flyers (translated into Spanish as well) in kids’ backpacks to communicate about events, meeting, and volunteer needs. Otherwise we risk alienating a huge proportion of our neighbors.

If you’re at a smaller school with a population that’s easy to keep track of, you can have an opt-in/opt-list for paper flyers and newsletters to reduce your time copying and sorting. If (like me) your kids attend a big school with a constantly shifting population, that may not be easy. Many schools do have issues with privacy as well and are squirrelly about releasing student information.

If you’re stuck with paper copies, make it less painful. These tips may sound obvious but they come from years of hard-won experience and annoyance:

  • Make nice with your office staff who give you the distribution lists. Be mindful of their time and give them lots of notice Shower them with praise, thanks, and gifts.
  • If you’re making copies on the school photocopier, give the staff and teachers priority.
  • Rotate who does the photocopying. When you’re recruiting volunteers, aim for a group of people who have daytime availability to do this annoying task. Or, if you are lucky enough to find someone to chair an event, make sure they know the system for getting out photocopies.
  • Know your school policy on flyers. Here in Montgomery County, there is a Flyer Distribution Policy for other nonprofit organizations. This example does not apply to parent-teacher groups, but it’s still a good idea to know what’s acceptable.
  • Does your school have an automatic phone call/email system? (Here in Montgomery County, we use Connect Ed.) Get into the routine of getting your events or news onto their announcements.

I won’t say “If it ain’t broke, don’t fix it.” There’s always room for improvement. If you’re at a small school where parents show up everyday to pick up or drop off kids, maybe the low-tech paper sign-up sheet on the bulletin board is still the best solution. But try an online sign up in addition. Recognize that sometimes even in the twenty-first century you have to take baby steps away from paper.

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